Usage scenarios
These are some scenarios
of how invoiceAgent AI OCR
solves issues for different
business documents and forms.
invoiceAgent AI OCR
invoiceAgent AI OCR digitizes documents with a high recognition rate,
minimizing the need for visual checks.
These are some examples of how invoiceAgent AI OCR can be used.
01
Receipt of invoices
Issues
- Manual approval, data input, and filing of documents create a heavy workload
- Cannot check documents immediately in case of emergency
- Must report to office to receive documents
Solutions
- Simplify input work by digitizing paper documents and using OCR to convert the contents to data
- Accounting numbers assigned by core systems are linked to invoiceAgent to comply with the Electronic Book Storage Act
(saved by scanning) and originals paper documents can be discarded - Staff can come to the office only for scanning the documents and work remotely for other tasks
02
Application forms and purchase orders
Issues
- Registering a large number of application forms and purchase orders into the business system creates a heavy workload
- Need for a centralized management system for receiving paper forms and PDF files
Solutions
- OCR automatically digitizes handwritten text, check boxes, and encircled items,
and then links them to the business system, significantly reducing data entry work costs - Electronic document storage and automatic sorting reduces storage costs by organizing documents by type and content
03
Work instructions and daily reports
Problems with paper-based operations
- It takes a lot of time to sort daily work reports and post them to the system
- High risk of information leakage due to accidents or loss
- Difficult to share information between departments and locations
Solutions
- OCR digitizes the information in documents and automatic distribution reduces work hours
- Protect documents through electronic storage and various security features
- Multi-browser/tablet/multilingual support for broader information sharing
